Google Sheets, along with Google Docs and Google Slides, is a part of what Google calls Google Drive. It’s similar to how Microsoft Excel, Microsoft Word, and Microsoft PowerPoint are each individual parts within Microsoft Office. Google Sheets works best for those who have modest spreadsheet requirements, work remotely from multiple devices, or collaborate with others.
Google Sheets Compatibility
Google Sheets is available as a web application, accessible through Chrome, Firefox, Internet Explorer 11, Microsoft Edge, and Safari. This means that Google Sheets is compatible with all desktops and laptops (Windows, Mac, Linux) that can run any of the aforementioned web browsers. A Google Sheets mobile app is also available to install on Android running version 4.4 KitKat and newer and iOS running version 9.0 and newer devices. Google Sheets supports a list of common spreadsheet formats and file types:
.xlsx .xls .xlsm .xlt .xltx .xltxm .ods .csv .txt .tsv .tab
Users can open or import, edit, and save or export spreadsheets including Microsoft Excel and documents with Google Sheets. Excel files can be easily converted to Google Sheets and vice versa.
Using Google Sheets
Since Google Sheets is available through Google Drive, users need to first log in with a Google account in order to create, edit, save, and share files. The Google account acts as a unified sign-in system that gives access to Google’s product catalog. Gmail is not required for using Google Drive/Sheets, as any email address can be associated with a Google account. Google Sheets offers the basic and frequently used features that you would expect when working with spreadsheets, such as (but not limited to):
Customize the spreadsheet and data with autofill capabilityWork with rows, columns, and cellsImplement functions, macros, and scripts for complex calculationsAdd charts and graphs, pivot tables, and imagesImport or search for data in spreadsheets
However, there are notable strengths to using Google Sheets versus other options:
Work with the same document every time — even from multiple devices, platforms, or locations — since files are stored in the cloud (Google Drive). Changes are automatically saved, and offline editing via mobile app and the Google Chrome web browser is also available. Share files with others instead of emailing multiple copies back and forth for collaborative, real-time editing, commenting, and chatting. Google Sheets’ built-in revision history tracks all changes (both the people and edits they made) and gives users the option to restore the file to an earlier version. You can also present sheets in Google Meet. Google Chat Spaces is integrated into all Google services including Gmail, so your conversations carry over between apps. With Google Chat Spaces, you get features such as in-line topic threading, presence indicators, custom statuses, expressive reactions, and a collapsible view. Integration and access to other Google products, such as Google Forms (for creating or inserting feedback polls, questionnaires, and surveys on spreadsheet presentations), Google Translate (cell functions for translating languages), or Google Finance (automatically finds and inputs specified finance info). Easy to learn or teach and is free for individual use.
Versus Microsoft Excel
There is a reason that Microsoft Excel is the industry standard, especially for business/enterprise. Microsoft Excel has robust depth and resources that allow users to do and create practically anything. Although Google Sheets presents distinct advantages for the right types of people, it is no true replacement for Microsoft Excel, which includes (but not limited to):
More options for templates, customization, and advanced editing and formatting toolsAutomatic adjustment of formulas when adding and deleting categoriesManagement and processing of huge amounts of dataA vast selection of charts and graphs for presenting informationAdvanced functions and formulas ideal for finance, statistics, science, and engineering
