You can apply filters to your Gmail account to control how emails are labeled, automatically archive or delete messages, or mark messages with a star. You can even forward Gmail email using filters that send them to another address or move messages with attached files to a specified folder.
How to Create a Gmail Rule From Scratch
To create a Gmail rule from scratch:
How to Create a Gmail Rule From Existing Emails
When you receive an email that you want to automatically move to another folder, mark as read, or delete, create a rule from the selected message.
From: Select email from one or more specific senders.To: Specify email sent to one or more specific recipients.Subject: Specify partial or complete text in the message subject line. Has the words: Filter messages based on specific words found in the body of the email.Doesn’t have: Filter messages based on specific words that are not found in the body.Size: Filter messages based on size, either greater than or less than a specific baseline measurement.Date within: Filter messages based on when they were sent. Several predefined intervals are available.Search: Limit the filter to specific folders or labels, or specify a search on all mail.Has attachment: Apply the rule only to messages that contain attached files.Don’t include chats: Apply the rule to emails only; not to chat conversations.
To create a rule from an existing email:
How to Manage Rules in Gmail
After you create a set of rules, modify or delete rules as your needs change. To manage your Gmail filters:
Other Gmail Rules That Help You Stay Organized
One of Gmail’s features is the ability to construct multiple aliases associated with your primary email address. This can be done with either a plus sign or a period. In either case, email addressed to these aliases is sent to your primary Gmail account. To filter messages from a specified alias, create a rule with the alias as the criteria, then assign behaviors to the rule.
To use the plus sign (+): Place it after the main portion of your email address followed by the additional text you want. For example, an alias of scottorgera@gmail.com that is modified to scottorgera+lifewire@gmail.com can be provided to anyone who wants information about Lifewire articles. You don’t need to register this alias with Gmail because Google only uses the characters located before the plus sign to route the message to your inbox.To use a period (.): Place it anywhere in your Gmail address before the @ symbol. Periods are ignored by Google. For example, valid aliases of scottorgera@gmail.com are scott.orgera@gmail.com, sco.ttorgera@gmail.com, scottor.gera@gmail.com. Additional characters cannot be added.
